In-Person and Catered Events

• Social gathering limit: 100 attendees as of 3/22/21 in a non-residential setting. Attendance between 101 and up to 150 guests will require state-mandated protocols (detailed below) to be implemented during event.

• Events must be held between the hours of 5:00am-12:00am

• Events are limited to 50% of the venue capacity up to 150ppl exclusive of Event staff and employees

Local Health Department Notice

The hotel will submit the event details to the local health authority at least 5 days in advance of the event date and include all required information.

Screening Testing

• Responsible Parties must require and ensure all attendees have received a negative diagnostic test result for COVID-19 within 72 hours prior to the event.

• All attendees must present proof of the negative diagnostic test result (e.g., mobile application, paper form) to hotel staff immediately upon arrival to the event.

• Attendees can provide proof of having completed the COVID-19 vaccination series at least 14 days prior to the date of the event and are then not required to produce a negative test for event admittance

• Any attendee who fails to present a negative diagnostic test result or proof of immunization, as described above, must be denied entry to the event.

• The web address for Free COVID testing in Monroe County: https://www.monroecounty.gov/health-covid-19-testing

Contact Information for Tracing

Parties must require each attendee in attendance to sign-in immediately upon arrival to the event. Hotel staff will collect the information from the guests including their full name, date of birth, address, email, and phone number for use in potential contact tracing efforts, if necessary.

Health Screening: A mandatory health screening will be performed for all attendees at the event as part of their registration process conducted by the hotel. 

Distancing: 

• Responsible Parties must ensure that all attendees practice social distancing by maintaining a distance of, at least, six feet from other individuals, except for members of the same immediate party/household/family.

• Responsible Parties must assign each attendee to a table or area, where they must be seated while eating or drinking for the duration of the event. To the extent practicable, individuals should be seated at a table or area with members of their same immediate party/household/family.

• The hotel will post appropriate signage notifying attendees of social distancing requirement at the event location.

Face Covering:

• Responsible Parties must ensure that attendees wear acceptable face coverings at all times. Attendees may remove their face coverings when seated at their assigned table to eat or drink.

• The face covering requirement applies to any attendee over the age of two.

• Responsible Parties may temporarily allow certain attendees to remove face coverings while presenting/speaking at the event, provided that such attendee maintain 12 feet of social distance or be separated by an appropriate physical barrier from other attendees.

• The hotel will post appropriate signage notifying attendees of face covering requirement at the event location.

Activities: 

• Responsible Parties must ensure that attendees are not congregating, except when seated at their assigned table.

• Attendees should only be standing when necessary (e.g., enter/exit, restroom), when essential to the event (e.g., entrance of bride and groom), or when permitted as follows:

• Responsible Parties may provide cocktail receptions for attendees where standing is permitted with strict adherence to social distancing; provided, however, that attendees only remove their face coverings and consume food and beverages while seated.

• Attendees must not remove their face covering and must not consume food and beverage if members of different parties/households/families are within six feet.

• Responsible Parties may permit live music, entertainment (e.g., DJ), and/or dancing within the following parameters, which will be revisited by the State as the public health condition continues to change:

  • Live music performers and other entertainers, particularly if unmasked or playing a wind instrument, must be separated from attendees by either 12 feet or an appropriate physical barrier.

  • Select attendees – who are designated to the Responsible Parties prior to the event – may participate in ceremonial dances with members of their immediate party/household/family (e.g., first dances at a wedding reception) so long as they maintain six feet of separation from other attendees throughout the dance.

  • Attendees may dance with only members of their same immediate party/household/family who are seated at their table in designated and clearly marked areas or zones that are assigned to them and spaced, at least, six feet apart from any other dancing areas or zones, and any tables. Ideally, each dancing areas or zones should not be less than 36 square feet. Attendees must wear face coverings while in their assigned dancing area or zone and cannot enter, use, or otherwise visit other dancing areas or zones.

These guidelines that are set by the New York State are subject to change.

The Hotel will update this information as revisions occur.

Staffing

Event Care Service
Required for events over the 100 person state gathering limit.
Available as an add-on service for events under 100 guests.

Service includes guest registration and assuring that lines, congregating and dance floor activity adhere to social distancing requirements.

• $250: includes up to 3 hours for registration and up to 5 hours of assuring social distance requirements are followed during event
  Over 5 hours: additional $20 / hour

Hors D’oeuvre Station Attendant $25.00 per attendant per station

Buffet Attendant $25.00/attendant; total attendant number determined by final menu